Town departments and non profit agencies seeking 2024-2025 CDBG funds must use this RFP. TIP: save the fillable RFP (PDF) to your desktop, READ instructions, complete the proposal and all exhibits, sign as instructed, and submit THREE complete and signed copies with required exhibits as instructed by Jan. 19, 2024, 4:30 PM.
Grant Process Summary
Each year, the US Department of Housing and Urban Development (HUD) provides Community Development Block Grant funds to the Town to benefit low and moderate income residents in the areas of housing, community, and economic development. The process for applying for funds through the aforementioned RFP follows:
- DPCD prepares an RFP to propose activities to fund under the CDBG program and posts it on the Town website.
- DPCD publishes an RFP & Hearing Notice in the Patriot Ledger on the RFP, technical help, proposal due date, and a public hearing that applicants MUST attend.
- DPCD receives proposals and conducts the public hearing.
- DPCD recommends to the Mayor (Mayor's decision) the proposals to fund based on factors such as HUD regulations and the Five Year Consolidated Plan (below).
- DPCD publishes funding decisions in the Patriot Ledger with a 30-day comment period on the DRAFT ANNUAL ACTION PLAN that is posted on the website.
- DPCD incorporates comments or explains why comments are not incorporated and submits the final Annual Action Plan to HUD by May 15 (see below)
Annual Action Plan - In May each year, the Town submits an Annual Action Plan, identifying the activities that will be funded under the CDBG program to meet community needs identified in the Town's Five Year Consolidated Plan, described below. The AAP also identifies funding amounts, the agency or department that will receive funds, the anticipated beneficiaries (e.g., 100 seniors will receive transportation to medical appointments), and more.
Substantial Amendment - If the Town makes a "substantial" amendment to the AAP or Consolidated Plan, the Town must follow procedures in its Citizen Participation Plan (see link below) and HUD regulations. Such amendments include, but are not limited to, changing the planned use of funds from one type of activity to another (e.g., housing to public services). The Town must provide a 30 day comment period on a substantial amendment, publish notice in the local paper, and post the amendment on the Town website and in a conspicuous place in Town Hall (e.g., bulletin board in DPCD).
Five Year Consolidated Plan - Every five years, the Town must prepare for HUD a Five Year Consolidated Plan ("Consolidated Plan") identifying the Town's priority needs for affordable housing, public services, economic development, infrastructure improvements, public housing modernization and more. The Plan must also include an AAP for the first year of the five year period. The current Consolidated Plan covers years from 2020 to 2024.
Consolidated Annual Performance and Evaluation Report - Each October, the Town submits a CAPER to HUD describing performance during the prior program year, persons who benefited (e.g., 1500 seniors), and costs incurred. The Town must conduct a hearing on, and provide a 15 day public comment period on the draft CAPER, and publish a legal notice the hearing and the comment period. The 2022-2023 CAPER is available for public review and comment per the legal notice link above.
Citizen Participation Plan - Consistent with HUD regulations, the Town prepared a Citizen Participation Plan (CPP) to encourage citizen participation in CDBG planning with emphasis on participation by low and moderate income persons, such as residents of predominantly low- and moderate-income neighborhoods, areas in which the grantee proposes to use CDBG funds, and more. The CPP ensures that citizens have reasonable, timely access to meetings; an opportunity to review proposals; accommodations for non-English speaking residents as needed; and more